Who we are

We are a leading real estate services company that combines global standards with specialised local knowledge to create customisable high-performance solutions for our clients.  We advise property owners and occupiers on every aspect of their property strategies and assist them in the development, buying, selling, leasing, valuing and management of their assets. Our dedication to quality and excellence sets us apart in the industry.

Why choose us

Be part of a forward-thinking culture that values entrepreneurial spirit and celebrates your best work. Collaborate with talented property professionals, leverage unparalleled resources, and enjoy opportunities for both personal and professional growth. At JHI, your contributions are encouraged and celebrated, ensuring a rewarding journey as you advance in your career.

About the role

As Assistant Finance and Administration Manager, you will oversee and manage the full Finance and Admin component of commercial and retail ensuring that the operation runs smoothly, efficiently and effectively.

What you will bring

• At least 5 years minimum experience in a Finance and Administration with emphasis on Accounting
• Planning and Organising
• Leading and Supervising
• Analysing
• Applying Expertise and Technology
• Persuading and Influencing
• Delivering Results and Meeting Customer Expectations
  

What you will be doing

1. To manage the following administrative functions in accordance with the Finance and Administration policies and procedures as provided by the core competency:
   1. Accruals
   2. Oversee Petty cash
   3. Invoicing sundry debtors
   4. Oversee Gift cards sales

2. Financial management of the team inclusive of the following:
   1. Assist with Budget preparation and scrutiny
   2. Month end accruals
   3. Month end recons
   4. Variance reporting
   5. Assist with Forecasting on a quarterly basis
   6. Monthly financial reporting to Liberty including the completion of the new owner reporting pack
   7. Checking of monthly statistical Information which is compiled by the Assistant Finance and Admin Manager
   8. Merchants Association expense control / reporting
   9. Liaise with utility company regarding tenant queries
   10. Log utility queries on MyMCS and keep track of queries
   11. Assist credit control with tenant queries
   12. Assist with audit queries
   13. Tenant meetings to resolve any queries
   14. Detailed tenant rental variance reports
   15. Check tenant prebilling
   16. Adhoc journals for corrections to utility billing & alternative income
   17. Assist Finance Manager with adhoc requests

3. Office management for the Retail and Commercial buildings inclusive of the following:
   1. Telephone system / costs
   2. Cell phone Costs - n/a
   3. Office Equipment

5. To manage non-GLA income through the following interventions:
   1. Invoicing for non GLA
   2. Tracking of Non-GLA income
6. To implement agreed corrective actions on all audit findings.