Who we are

We are a leading real estate services company that combines global standards with specialised local knowledge to create customisable high-performance solutions for our clients.  We advise property owners and occupiers on every aspect of their property strategies and assist them in the development, buying, selling, leasing, valuing and management of their assets. Our dedication to quality and excellence sets us apart in the industry.

Why choose us

Be part of a forward-thinking culture that values entrepreneurial spirit and celebrates your best work. Collaborate with talented property professionals, leverage unparalleled resources, and enjoy opportunities for both personal and professional growth. At EBM, your contributions are encouraged and celebrated, ensuring a rewarding journey as you advance in your career.

About the role

In this role the Accounts Payable Administrator you will ensure all invoices comply with VAT requirements, process accurate payments, and perform thorough statement reconciliations.

What you will bring

Experience / Education:
Minimum of Grade 12 with Accountancy subject or equivalent qualification or 2 years’
experience in municipal accounting / training eg. Associate Accounting Technician as well as 2
years relevant experience.

Skills required:

• Computer literacy: MS Office – Excel, Word, Outlook,
• SAP knowledge – Invoice processing and cash allocations
• Online banking - Loading of payments via online banking.
• Administration Skills – Process to follow excel basic/ filing/ payment runs/ scanning of invoices,
• reconciliation of accounts.
• Time Management
• Attention to detail
• Analytical thinking

Knowledge required:

• Processing and payment of invoices
• Policies and procedures relevant to role

Competencies required:

• Accuracy
• Systematic Thinking
• Tolerance for routine
• Teamwork and Co-operation

What you will be doing

Process invoices

• Ensure all invoices comply with SARS requirements.
• Accurately capture key invoice details, including invoice numbers, document dates, and amounts.
• Verify invoices against purchase orders to confirm entity details and VAT registration numbers.
• Process and capture credit notes.
• Record and manage progress (partial) payments for inclusion in subsequent payment runs.
• Follow up on invoices received where GRNs have not yet been signed off.
• Manage and update the Outstanding Invoice Report on a weekly basis.

Payment Process

• Review and sign off the Payment Run Proposal, ensuring accuracy against processed invoices, including vendor names, banking details, invoice numbers, and amounts.
• Record and authorize any changes to the payment run on the prescribed form to maintain proper balancing and reconciliation.

Electronic Filing

• Ensure all invoices are securely saved on the shared drive and relevant systems.
• Record and maintain invoice details accurately in the designated spreadsheet on the shared drive.

Reporting & Ad hoc tasks

• Perform accurate reconciliations of supplier accounts.
• Respond promptly to audit queries and provide required documentation.
• Provide regular feedback to the Controller on outstanding queries or business-related issues.
• Escalate and report on long-outstanding queries to ensure timely resolution.
• Investigate and resolve supplier and business queries efficiently.

 
Major drivers of work volume:

• Schedules on excel & Invoicing through SAP
• Internal and external payment procedures
• Loading of payments
• Communication methodical
• Drive and productivity
• Customer and Quality Focus

If you are ready to take the next step in your career and make a significant impact in property management, we encourage you to apply for the Creditors Administrator position. 

JHI is committed to striving for diversity and equitable representation in our workforce. Preference may thus be given to suitably qualified candidates as identified in our employment equity plan. Persons with disabilities are encouraged to apply.