Who we are

We are a leading real estate services company that combines global standards with specialised local knowledge to create customisable high-performance solutions for our clients.  We advise property owners and occupiers on every aspect of their property strategies and assist them in the development, buying, selling, leasing, valuing and management of their assets. Our dedication to quality and excellence sets us apart in the industry.

Why choose us

Be part of a forward-thinking culture that values entrepreneurial spirit and celebrates your best work. Collaborate with talented property professionals, leverage unparalleled resources, and enjoy opportunities for both personal and professional growth. At JHI, your contributions are encouraged and celebrated, ensuring a rewarding journey as you advance in your career.

About the role

We are seeking a skilled and experienced Technical Administrator to generate work orders on procurement systems. Ensure that suppliers have received the resultant purchase orders. Follow up on when goods/services will be delivered. Once work is complete, follow up on invoices to be receipted so that payment can be initiated. Confirming with Accounts Payable, Vendor Management and Procurement that suppliers remain compliant. Assisting in taking minutes for service provider meetings with centre management staff, as well as for technical meetings.

What you will bring

• Matric
• Strong technical background and skills.
• At least 3 years’ experience in Facilities Management administration within a large-scale retail, commercial, or industrial property environments.
• Computer literacy (MS Office).

  What you will be doing

Order and Invoice Administration (60%):

• Instructed by Technical Manager, Facilities and Operations Manager to load RFQ’s (Request for quotation) and pricing requests on MyMCS. When the orders are loaded a work order number gets generated and sent to procurement to release a purchase order.
• Receipting invoices on MyMCS for payment.
• Emergency Allocation Forms to be completed for Emergency Work
  

Procurement (10%):

• Follow up on quotations from contractors.
• Follow up on outstanding purchase orders.
  

• Letters are drafted and sent to tenants for not adhering to the Shopping Centres House Rules.
• Minutes to be taken in Operations meetings and OHS meetings.
• Maintain accurate and effective filing system.
• Reception relief
  

• Liaise with service providers and resolve queries or escalate if unresolved.
  
• Ensuring that all service providers are paid on time